Role Based Help Notes

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Directory rank vs rivals

wp.org popularity rank over time · higher is better · when a rival's line climbs above yours, they've overtaken you

How often this plugin actually ships. A steady rhythm is the maintenance signal a single "last updated" date can't show.

Share of active installs on each version of this plugin · 100% run the current release. Green is the current release; a big slice on older versions is a user base that has stopped updating.

Refined from the date this plugin crossed into its current band.

No paid tier is visible, so we don't put a figure on revenue or sale value: that would be guessing. The install base is a real asset to an acquirer, just not one public data lets us price. A small install base leaves thin data to model from.

1. ★★★★★ ryanshoover

   9.4y ago

   Using this on a WooCommerce site. Works like a charm. Great plugin.

   Read on wp.org ↗
2. ★★★★★ PhilipBarrington

   10.7y ago

   As a Web Developer, leaving notes for the Admin users who manage the go forward is a huge time saver. Thankyou for the time and effort put into this plugin.

   Read on wp.org ↗
3. ★★★★★ manni65929

   10.9y ago

   No a simple way to add role based help noted, no manual on the WP Dashboard or the installed plugin settigs screen. Requires knowledge of code / WP Codex and so not suitable to beginner. Simpler plugins are available.

   Read on wp.org ↗
4. ★★★★★ naptash

   10.9y ago

   Works just like a post! I use it for handover instructions for my clients – and because it allows you to separate notes by users, you can customize the instructions for each person. I’ve tried a ton of dashboard-specific notes but this is by far the best one. Super easy to use. Thank you!

   Read on wp.org ↗
5. ★★★★★ Ed G

   10.9y ago

   I am using the Role Based Help Notes plugin on several sites. When combined with a support forum and a ticket system, Help Notes supplies the finishing touch to a complete system for addressing user’s needs for assistance and support. Justin has been very responsive to questions on the support forum and quickly gives answers, and when needed, updates to the plugin. One could not ask for a better plugin author.

   Read on wp.org ↗
6. ★★★★★ martijeanp

   11.7y ago

   I have been using it on several websites and it has been soooo helpful when it comes my ‘Developer Notes’ Keep separate posts with instructions, snippets, descriptions, and anything that would help in reminding me of any special instructions for maintaining the site.

   Read on wp.org ↗
7. ★★★★★ vivies

   11.9y ago

   I was in need of a system for my help desk support staff to store notes on frequently asked questions by students, and more importantly, to share their ‘canned replies’ to support inquiries with each other. I spent hours looking for the right solution for this, and nothing quite cut it. Until I ran into the Role-Based-Help-Notes plugin. It’s awesome. Simple and elegant. Combined with the User Role Editor, you get great flexibility in what permissions to give. And, Justin’s responsiveness and availability is over and above the call of duty!! There was a slight issue with permissions and he literally fixed it over a weekend. Impressive. Thanks so much for a GREAT plugin!

   Read on wp.org ↗
8. ★★★★★ DivaVocals

   12.0y ago

   Frequently when I’m building a website, I am making customizations to achieve a certain look or functionality. Typically, I was keeping track of these changes and the details in a dev document. However, if I was working on a client’s site remotely, I may not have this dev document with me. I would end up wasting valuable time trying to recall the details of some very specific customization I made because I didn’t have my notes with me. I realized that what would help was an admin notes plugin to create my site dev notebook.. I have been through a BOATLOAD of so-called “Admin Notes” plugins.. NOT ONE provided what I REALLY wanted.. Most functioned like “to-do” lists.. What I wanted was something which provided the EASE of adding a page or post, the ability to create very detailed docs or simple quick notes, but in the end I would get a list of notes not unlike the post or page list.. This plugin was JUST what I needed.. The fact that the notes are role based allows some interesting possibilities for my furture use of this plugin, but for now it made a FANTASTIC way for me to create the kind of admin notes that I wanted.. I created a down and dirty “helper” plugin to add taxonomy (topics) to this plugin so I can group and filter my notes by my new taxonomy. This plugin is a PERFECT and SIMPLE solution.. Kudos to Justin!!!

   Read on wp.org ↗

Automated install-time checks, tested on PHP 7.4.8 · WP 5.8

Translated into 131 languages, 2 at 90% or more

Plus 107 more locales with partial translations.

Growth timeline

Install-tier crossings we have observed, and how long each tier took to outgrow

1. 2025-04-23 20+ → 10+ down after 90 days in tier
2. 2025-01-23 10+ → 20+ up after 3 days in tier
3. 2025-01-20 20+ → 10+ down after 5 days in tier
4. 2025-01-15 10+ → 20+ up after 2 days in tier
5. 2025-01-13 20+ → 10+ down after 3 days in tier
6. 2025-01-10 10+ → 20+ up after 1 days in tier
7. 2025-01-09 20+ → 10+ down after 2 days in tier
8. 2025-01-07 10+ → 20+ up after 2 days in tier

Competes with

The plugins that solve the same job, ranked by shared tags then reach, closest match first. The letter on the right is each plugin's health grade (A best, F worst).

• HM Multiple Roles 1K+ installs · 3.8★ · 2 shared tags C
• U User Switcher 100+ installs · 4.1★ · 2 shared tags D
• Frontend User Notes 70+ installs · 4.2★ · 2 shared tags A
• Quick Edit Notes 60+ installs · 3.6★ · 2 shared tags C
• U User Hierarchy 20+ installs · 4.0★ · 2 shared tags D
• User Role Editor 700K+ installs · 4.5★ · 1 shared tag A

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Role Based Help Notes: 10+ active installs, 4.6★ (10 reviews). Plugin Pulse (WP Mayor), as of 2026-08-31. https://plugins.wpmayor.com/plugin/role-based-help-notes